How to Create an Ergonomic Workstation Setup for Comfort, Health and Productivity
Modern workplaces rely heavily on computers and desk-based tasks. While this has improved efficiency, it has also introduced a common challenge for many organisations: work-related musculoskeletal disorders (MSDs) caused by poor workstation setup and prolonged sitting.
For facilities managers, office managers and employers, creating an ergonomic workstation is one of the most effective ways to improve employee wellbeing, reduce workplace strain and support long-term productivity.
At Hawks Workplace, we help organisations design and equip workspaces with solutions that promote comfort, health and efficient working environments.
Why Ergonomic Workstations Matter
Poor workstation ergonomics can lead to a range of issues, including:
Neck and shoulder strain
Back pain
Wrist and hand discomfort
Eye fatigue
Reduced productivity
Over time, these issues can contribute to increased sickness absence and reduced staff wellbeing. A properly designed ergonomic workstation helps minimise these risks by supporting natural posture and movement throughout the working day.
The Key Elements of an Ergonomic Workstation
Desk Height and Position
Your desk should allow your forearms to rest comfortably at roughly 90 degrees to your upper arms when typing or using a mouse. The desk height should enable your shoulders to remain relaxed rather than raised.
Many workplaces now use sit/stand desks, which allow employees to alternate between sitting and standing during the day. This flexibility helps reduce prolonged sitting, encourages movement and supports better circulation.
Chair Support
A supportive office chair is essential. Ideally, chairs should provide:
Adjustable seat height
Lumbar support for the lower back
Adjustable armrests
A stable base with smooth mobility
When seated, your feet should rest flat on the floor, with knees positioned roughly level with your hips.
Monitor Position
The monitor should be positioned directly in front of you, at approximately arm’s length away.
The top of the screen should sit at or slightly below eye level, allowing you to look slightly downward at the screen rather than tilting your head upward or downward excessively.
For dual monitor setups, screens should be positioned close together to reduce neck movement.
Keyboard and Mouse Placement
Your keyboard and mouse should sit close to the front edge of the desk so that your elbows remain near your body.
Wrists should stay in a neutral, straight position rather than bent upward or downward. Ergonomic keyboards, wrist supports and precision mice can help reduce strain during extended use.
Lighting and Screen Position
Lighting plays an important role in reducing eye strain. Screens should be positioned to avoid glare from windows or overhead lighting.
Adjustable desk lighting can improve visibility and reduce fatigue during long periods of screen use.
Encouraging Movement Throughout the Day
Even with a well-designed workstation, movement remains essential.
Encouraging staff to change posture, stand periodically and take short breaks can help prevent stiffness and fatigue. Sit/stand desks and adaptable workstations make it easier for employees to adjust their working position throughout the day.
Supporting Ergonomic Workspaces with the Right Equipment
Creating an ergonomic workstation often involves introducing purpose-built equipment designed to support healthy working positions. Examples include:
These solutions help ensure workstations can be tailored to individual users rather than forcing employees to adapt to fixed furniture.
Creating Healthier Workplaces
An ergonomic workspace is not just about comfort - it is about supporting long-term health, productivity and employee wellbeing.
By designing workstations correctly and providing the right equipment, organisations can reduce workplace strain, improve focus and create a more supportive environment for their teams.
At Hawks Workplace, we work with organisations to supply ergonomic office furniture and workspace solutions, helping businesses create environments that support both performance and wellbeing.
With the right setup and equipment, a workplace can become not only more efficient, but also healthier and more comfortable for everyone who uses it.
