Can One Supplier Manage Our Office Supplies, Cleaning, Washroom and Facilities Products?
Office stationery from one company. Cleaning products from another. Washroom supplies from somewhere else. Then there's furniture, catering supplies, PPE, workwear and all the other everyday products needed to keep a workplace running.
Before long, your Facilities or Office Manager isn't just managing the workplace – they're managing suppliers.
So, can you simplify everything by using one supplier for your office supplies, cleaning, washroom and facilities products?
Yes, and there are some compelling reasons to do it.
At Hawks Workplace, we help businesses consolidate their workplace purchasing, bringing more of their everyday requirements together with one trusted supplier.
How Many Workplace Suppliers Are You Managing?
Think about everything your workplace purchases in an average month.
It could include:
Office stationery and paper
Printer supplies
Cleaning products and chemicals
Refuse sacks and recycling products
Toilet rolls and hand towels
Hand soap and sanitisers
Washroom dispensers
Tea, coffee and refreshments
Cups and kitchen supplies
PPE and workwear
Office furniture
Packaging and mailing products
Branded merchandise
Facilities and maintenance essentials
Now think about how many different companies supply them.
For every additional supplier, there may be another account to manage, another order process, another delivery, another invoice and another person to contact when you need help.
Individually, none of those tasks may take particularly long. Collectively, they can create a significant amount of unnecessary administration.
What Are the Benefits of Consolidating Workplace Suppliers?
Moving more of your purchasing to one workplace supplier isn't simply about convenience.
It can change how efficiently your workplace operates.
Fewer Orders and Invoices
If different departments are purchasing similar products from multiple suppliers, keeping track of workplace expenditure can quickly become complicated.
Consolidating your purchasing can mean fewer separate orders, invoices and supplier accounts for your team to process.
That can make life easier for Facilities, Procurement and Finance teams alike.
Better Visibility of Workplace Spending
Do you know exactly how much your organisation spends on workplace supplies each year?
When purchasing is spread across multiple suppliers and departments, the true figure isn't always obvious.
Bringing expenditure together gives you greater visibility over what you're buying, how frequently you're ordering it and where opportunities to make savings might exist.
Less Time Spent Shopping Around
Running out of hand towels shouldn't require an hour of online research.
Neither should ordering printer paper, bin liners or cleaning products.
A good workplace supplier gets to know your organisation, the products you regularly use and your priorities.
Instead of starting from scratch every time something needs ordering, your team has somewhere familiar to go.
That means less time sourcing products and more time focusing on the workplace itself.
Fewer Deliveries to Manage
Multiple suppliers can also mean multiple deliveries arriving throughout the week.
Aside from the time involved in accepting, checking and distributing those deliveries, there can be environmental implications too.
Consolidating orders where practical can help reduce the number of separate deliveries arriving at your workplace.
For busy offices, schools, warehouses and multi-site organisations, that can make a noticeable difference.
One Point of Contact When You Need Help
There's another advantage that can be easily overlooked: knowing who to call.
When you work with Hawks Workplace, you aren't left searching through previous invoices trying to remember which supplier provided a particular product.
Need an alternative product?
Trying to reduce costs?
Looking for a more sustainable option?
Need something urgently?
Want to know if we can source something unusual?
Ask the Hawks team.
Having a knowledgeable supplier that understands your organisation can make workplace purchasing considerably simpler.
Can One Supplier Really Provide Everything We Need?
This is often where businesses are surprised.
A workplace supplier can offer considerably more than pens, paper and printer cartridges.
At Hawks Workplace, our range extends across the workplace, including office supplies, cleaning and janitorial products, washroom supplies, furniture, catering products, PPE, workwear, print and branded merchandise.
And if you're looking for something that isn't part of your normal order, speak to us.
Our supplier connections and experienced team mean we can often source products that businesses wouldn't necessarily expect us to provide.
Instead of asking:
“Which supplier do we need for this?”
You can start by asking:
“Can Hawks get this for us?”
You may be surprised by the answer.
Does Consolidating Suppliers Mean Less Choice?
Not with Hawks Workplace.
Moving to one primary workplace supplier shouldn't mean forcing every department to use the same product regardless of its requirements.
The aim is to simplify procurement while retaining access to the products your organisation actually needs.
A good workplace supplier can also help identify alternatives where appropriate – whether you're looking to reduce costs, improve sustainability, standardise products across locations or find something better suited to your employees.
What About Businesses With Multiple Locations?
Supplier consolidation can become even more valuable when an organisation operates from several locations.
Without a central approach, individual sites can end up buying similar products from different suppliers at different prices.
Working with one workplace supplier can help create greater consistency across your organisation while making purchasing easier to oversee.
Whether you're responsible for one workplace or multiple sites, talk to Hawks about the best way to manage your requirements.
Could You Reduce Your Workplace Costs Too?
Consolidation isn't only about reducing administration.
It also creates an opportunity to look more closely at what you're buying.
Are you purchasing products that are more expensive than necessary?
Could a different product provide better value?
Are teams placing lots of small orders?
Are you paying multiple delivery charges?
Could products be standardised across departments?
A review of your existing workplace purchasing can uncover opportunities that aren't always obvious when every category is considered separately.
Make Workplace Procurement Simpler
Managing a workplace comes with enough challenges without having to manage an unnecessarily long list of suppliers too.
By bringing your office supplies, cleaning products, washroom essentials, facilities products and other workplace requirements together, you can reduce administration, improve visibility and make everyday purchasing considerably easier.
And that's exactly what Hawks Workplace is here to help with.
How Many Suppliers Could Hawks Replace?
If you're currently buying workplace products from multiple companies, challenge us to see how much we can bring together.
Tell the Hawks Workplace team what you're currently purchasing and we'll look at where we can simplify your supply chain, source the products you need and potentially identify opportunities to save you time and money.
One workplace. One supplier. A lot less hassle.
Get in touch and speak to the team today, call us on 020 3334 8686.
